Security Points for File Sharing Services

When checking the security status, you can scrutinize mainly in terms of “access restrictions”, “communication channels”, “transmission/reception”, and “storage location”.

1. Access restrictions

It is important to check what kind of devices and locations (internal and external) can use the service (IP address restriction and device authentication that only authorized devices can access), who can use the service (ID authentication and two-step authentication method), and who can manipulate the files and folders (access control). It is important to check the following (access control).

2. Communication pathway

To prevent data theft due to unauthorized access or communication interception, check the security features that encrypt communication or detect and protect against unauthorized communication. In some cases, a VPN may be prepared for the communication line, which can only be accessed within the company.

3. Sending and receiving

Check the encryption of incoming files, virus checking during transmission and reception, and the scope of logging in case of emergency.

4. Storage location

Check the region (Japan or overseas) of the data center where the data is stored, and whether or not operations can continue at another data center in the event of a disaster at one data center location.

If you can send and receive files without it being too demanding.
If you can send and receive files that are not that demanding, we recommend a cloud file sharing service that is free to use.